Outlook 2003 InDepth
This is a fast paced two day class for people that have been working with Outlook at least at in introductory/intermediate level and want to learn as much about the features of this powerful software program.
Upon successful completion of this course, students will be able to:
- use folders to manage mail.
- schedule appointments & meetings.
- manage contacts and contact information.
- create and edit tasks and notes.
- track work activities using the Outlook Journal.
- customize the calendar by setting various calendar options.
- modify message options.
- make folder information available to other Outlook users.
- assign and track tasks.
- customize the Outlook environment.
- sort, find and color-code items in your mailbox and calendar.
- Communicate using MSN Messenger.
- Personalize your mail by using stationery and signatures.
- Organize Outlook items by grouping, creating Search Folders, setting rules, and applying conditional formatting.
- Use contacts to share, link, and communicate information.
- Save and archive mail.
- Create a custom form.
- Set up your computer for offline and remote use.
Course Content
Lesson 1: Express refresher of Composing Messages & Managing Mail
Lesson 2: Scheduling Appointments & Meetings
- Schedule an Appointment or Meeting
- Assign a Category to an Appointment
- Update Calendar Entries
- Reply to a Meeting Request
- Propose a New Meeting Time
- Track Meeting Responses
- Update/Cancel a Meeting Request
- Print the Calendar
Lesson 3: Managing Contacts
- Add, Sort, Find a Contact
- Generate a Map
- Edit or Delete a Contact
Lesson 4: Managing Tasks
- Create, Edit, Update a Task
Lesson 5: Using Notes
- Create a Note
- Edit and Copy a Note
Lesson 6: Tracking Work Activities Using the Journal
- Record a Journal Entry Automatically
- Manually Record a Journal Entry
Lesson 7: Setting Calendar Options
- Set Work Days and Times
- Display Other Time Zones
- Set Free/Busy Options
Lesson 8: Setting Message Options
- Modify Message Settings
- Modify Delivery Options
- Modify Message Formats
- Notify Others that You will be Out of the Office
- Create and Modify a Distribution List
- Insert a Hyperlink
Lesson 9: Sharing Folder Information
- Specify Folder Permissions
- Access Another User's Folder
- Delegate Access To Folders
Lesson 10: Managing Tasks
- Assign a Task
- Reply to a Task Request
- Send a Task Update
- Track Assigned Tasks
Lesson 11: Customizing Outlook
- Customize the Toolbar
- Create a New Toolbar
- Customize the Menu
- Create a Folder Home Page
Lesson 12: Locating Outlook Items
- Sort Messages Using Multiple Criteria
- Find Messages
- Find Messages Using Multiple Criteria
- Filter Messages
- Manage Junk Email
Lesson 13: Communicating Using MSN Messenger
- Obtain a Hotmail Account
- Add Contacts
- Attach a File
- Change MSN Messenger Status
- Change MSN Messenger Options
Lesson 14: Personalizing Your Mail
- Use Stationery
- Create Custom Stationery
- Create Signatures
- Modify Signatures
Lesson 15: Organizing Outlook Items
- Group Items
- Create Search Folders
- Create Rules
- Apply Conditional Formatting
Lesson 16: Working with Contacts
- Forward Contacts
- Create a vCard from a Contact
- Export Contacts
- Perform a Mail Merge
- Link Items to a Contact
Lesson 17: Saving and Archiving Mail
- Save Messages in Alternate Formats
- Archive Messages
- Protect Personal Folders
Lesson 18: Creating a Custom Form
- Add Form Fields
- Save a Form
- Test a Form
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